Some board management software is intended specifically or has functions tailored for specific types of executive boards, most notably those for nonprofit organizations. However, the base functions of the software will look the same regardless of what level of management is handling it. This can include middle management within a company, such as managers or coordinators who meet with one another often. However, any high-level group within an organization can find use in board management tools since their base features have broad applicability to any meeting setting. Many tools also offer version control for these files and documents so there’s no confusion as to the most recently updated version.Īs the name implies, board management tools are intended for executive boards. These meeting documents can be uploaded prior to meetings so team members are able to consult them in advance to prepare questions or comments. Preparedness - Many board management tools allot storage space for the various documents and board materials that teams require in meetings. In this way, a CEO who cannot physically attend a meeting could still look at the meeting’s agenda on their tablet on an airplane. For this reason, a team of executives might prefer a board management tool that allows users to view documents, agendas, notes, and more offline. Remote Collaboration - Board members cannot always be in the same place at the same time and are sometimes dispersed into locations that do not have quality internet connections. This can include features such as meeting agendas, note-taking, and document viewers and editors that can be accessed from one board portal. Board management tools provide features available before, during, and after meetings that keep everyone on track and on topic. Executives don’t have time to spare, so ensuring that meetings are efficient and informative is imperative to the success of an organization or company. Meeting Management - Meetings without direction waste valuable time and energy. Board management software offers a singular, integrated portal where directors can find all the materials they need. The cost of the time spent looking for shareable documents is much higher in the context of executive board meetings. One of the most straightforward methods to achieve strong company leadership is to guarantee that the top of a company is efficient with their time and has relevant materials exactly when they need them, including content like briefings and internal data.Ĭentralized Information Hub - Searching for documents across disparate content management systems is frustrating for anyone. Search through content to locate former agendas, documents, comments, etc.Ĭompany leadership can make or break a company.Send users summaries and other meeting notes. Notify users of document, meeting, or agenda changes.Spend less time working around schedules by integrating work calendars.Key Benefits of Board Management Software The solution can ensure those required at a meeting receive email notifications about possible meeting times and automatically send out calendar events reflecting the final decision. Some tools will integrate with a team’s calendar, email, and contact settings to make this planning process easier. These surveys can help gather thoughts on how a meeting was run, gauge unanimity on decisions that were made, and allow employees an outlet where their input will be heard.īoard management tools simplify aspects of managerial meetings, the planning of which requires communication. Tools with survey features make it simple to gather various types of feedback without the pressure of delivering it in front of a crowd or within the timeline of the meetings. Board management tools, also called board portals, are used to organize board meetings and crowdsource executive opinions and ideas on financial, directional, and product decisions within a company.
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